Yes! You Should Hire a Day-of Wedding Coordinator
It’s a week before your wedding day. You’ve been planning for this day for MONTHS, and it’s finally here – yayyyy!! You’re ready to see all the pieces of your planning puzzle become a beautiful picture– the start to a beautiful life with the love of your life. As you continue to visualize your Pinterest boards becoming a reality on your wedding day, it hits you: am I the one who is going to be fielding phone calls from vendors on where to go and what to do first, instructing the caterer on how to set up the tables, tracking down the florist who is running late with centerpieces, and helping the DJ find outlets to set up all his equipment– all while trying to get hair and makeup done?? WHO ON EARTH IS GOING TO INSTRUCT EVERYONE SO THAT EVERYTHING IS IN PLACE AT THE RIGHT TIME??
So, you start having second thoughts, about EVERYTHING. You start talking to your bridal party, assigning tasks to them, then you turn to your family, and start assigning tasks to them. A headache ensues, followed by a MASSIVE pimple.
And then you wake up.
You realize your wedding is in 3 months and that was a nightmare. Whew! If that disastrous scenario didn’t convince you to hire a day-of wedding coordinator, stay with me. After reading this post, you’ll understand the true value of investing in a day-of wedding coordinator and factor one into your wedding budget.
WHAT IS A DAY-OF WEDDING COORDINATOR?
In a nutshell? They start off as your wedding planning support system and morph into your wedding day superhero. They manage all the intricate details of your wedding in the final month leading up to your wedding and make sure that everything you envisioned for your wedding day is flawlessly executed.
WHAT ARE COMMON DUTIES OF A DAY-OF WEDDING COORDINATOR?
Create a detailed timeline – down to the minute - and distribute to all vendors prior to the wedding day
Review vendor contracts to get an understanding of what services they are expected to deliver
Serve as the wedding day point of contact for all vendors
Coordinate and direct vendors throughout the setup and execution of the ceremony, cocktail hour, and reception
Assist the wedding party prior to and throughout the celebration
Stay until the end of the reception to oversee breakdown and clean up while also collecting all gifts and personal items
WHY DO THE VENDORS NEED SO MUCH COORDINATION? CAN’T THEY FIGURE THINGS OUT ON THEIR OWN?
The average wedding has 8 vendors
Imagine managing them all on your wedding day...